Office Administrator
Who You Are / Your Next Challenge
A fantastic opportunity awaits a detailed oriented and solution-focused individual to join PetroChina International (Netherlands) Company B.V. as an Office Administrator in our rapidly-growing Rotterdam (Netherlands) office.
Reporting directly to the Deputy GM of Integrative the Office Administrator will be vital in providing administrative support to our small team including managing general office, HR and financial related tasks too to ensure the smooth and efficient operation of the office. Day to day duties you will be able to utilise your organisational and technical skills through a variety of cross-functional duties. This includes handling stock and payment reconciliations and managing the process of invoicing and receiving payments, efficiently answering and directing telephone calls, addressing queries through both phone and email communication, when needed supporting reception with warmly greeting visitors.
Additionally, you will be operating a variety of software to maintain office systems, booking rooms, conference facilities as well as producing correspondence and documents I.e. presentations, spreadsheets to support the CEO and Deputy General Manager. Therefore, you will be highly organised, possess excellent communication skills and be able to handle multiple priorities effectively.
Additionally, you will be operating a variety of software to maintain office systems, booking rooms, conference facilities as well as producing correspondence and documents I.e. presentations, spreadsheets to support the CEO and Deputy General Manager. Therefore, you will be highly organised, possess excellent communication skills and be able to handle multiple priorities effectively.
Career progression from this role is endless. Whether you choose to rise-up through the Office Administration ranks or use the experience you’ve gained to move into other departments at PCINBV, the skills gained in this role will be invaluable. If this role interests you, we would love to hear from you.
Key Responsibilities
- Proficiently using a variety of software applications, including Microsoft Word, Outlook, PowerPoint, Excel, and Access, to create correspondence and documents, manage presentations, and maintain records, spreadsheets, and databases.
- Supporting a comprehensive personal assistant (PA) to senior management, including coordinating tasks related to housing and lettings, etc.
- Managing all aspects of business travel, including overseeing the travel approval process and booking flights, accommodations, transportation, and drivers as required.
- Maintaining office systems and procedures, including scheduling and managing meeting rooms and conference facilities.
- Acting as a liaison between internal departments and external stakeholders to ensure effective communication and coordination.
- Procuring and maintaining supplies of office stationery and equipment, ensuring availability and cost-efficiency.
- Managing the procurement of office groceries and ensuring supplies are regularly replenished to meet staff needs.
- Handling office renovation and minor repair tasks in coordination with facility service providers.
- Undertake ad hoc assignments and administrative support tasks as requested by management and departmental leaders.
- Collaborate with the office teams in London and Beijing
What we’re looking for / Skills that will help you in the role
- Ideally have prior administration experience in a professional office environment (Trading, Utilities, Banking or Corporate environments are advantageous).
- Proficient in Microsoft Office and Suite or equivalent programmes, with experience of using other databases/CRMs ideally.
- Comfortable multi-tasking and prioritising tasks with minimal guidance after extensive training is provided.
- Ability to work independently in handling varied and complex operational issues.
- Communication– Excellent interpersonal skills and able to clearly presents thoughts and ideas, both verbally and in writing.
- Organisation – Exhibits a highly organised approach to detailed work and maintains accurate and effective files.
- Multi-Tasking Abilities – a can do and proactive attitude in managing multiple, time sensitive tasks concurrently is essential.
- Analytical/Problem Solving Skills – Thinks and manages problems and tasks through to completion.
- Detail-oriented with a strong focus on accuracy and compliance.
Please note: This is an initial full-time, 1 year fixed-term contract with the intention to be made permanent. Please note this is a 100% office-based role, so ideally, you’ll be able to commute easily to our Rotterdam, Netherlands office.
What you get in return
This role offers a competitive salary (commensurate with experience), plus a comprehensive benefits package including Insurance coverage; Health Insurance, Pension Scheme, Gym Allowance, Commuting Allowance, 8% annual holiday allowance and 28 vacation days (excluding bank holidays), discretionary performance related bonus and more.
Interested?
If the role sounds like you, we invite you to upload a copy of your CV by clicking on the Apply button.
Start Date: ASAP
Strictly No Recruitment Agencies; any submission of CV’s without prior request/ engagement from Petroineos will not be deemed as an introduction and therefore will not warrant an introduction fee.
For all job applicants looking to join us, please note Petroineos / PetroChina does not ask for fees prior/during/after the application process. We do not ask for banking details or personal financial information in return for the assurance of employment. Always apply through our Jobs on our Careers site, LinkedIn or a site which links back to our Jobs and Careers site for you to apply.
Über Petroineos Trading Limited
Petroineos Trading Limited comprises trading and refining joint ventures between PetroChina International (London) Company Limited and INEOS. Established in 2011, Petroineos is one of Europe’s leading International Integrated Energy Trading Companies.
Our highly experienced teams trade a comprehensive range of energy products, supported by a network of professional teams across the globe, enabling our customers to benefit from our ability to leverage our shareholders’ global network. Trading is carried out by three divisions: Crude, Refined Products, and Low Carbon Solutions.
To discover more about the company, click here.
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